Administrative Support Officer

CONTEXT

Our client, a major player in its sector, operates at the center of a vital energy-market ecosystem. As a clearinghouse connecting distribution system operators, it ensures that transactions, data exchanges, and governance processes remain reliable, transparent, and compliant. Behind this critical mission is a Supporting Services team that keeps the entire organization running smoothly. The team is expanding and needs a medior professional who can bring structure, discretion, and energy to a wide range of transversal responsibilities. This is not a back-office role in the shadows; it is the operational glue that allows specialists to focus on the market.

ACTIVITIES

• Provide administrative and management support to all teams, ensuring deadlines, documents, and follow-ups are handled with precision.
• Contribute to corporate governance processes, including board and committee coordination, minutes, resolutions, and compliance documentation.
• Assist HR with onboarding, personnel administration, training coordination, and internal communication.
• Support communication activities, from internal newsletters to stakeholder materials and event logistics.
• Monitor budgets, process invoices, track expenses, and prepare financial overviews for management.
• Coordinate office services, facilities, suppliers, and general day-to-day operations.
• Collaborate with legal, finance, and operational teams on transversal projects.

EXPECTED ACHIEVEMENTS

• A smoothly functioning support function that becomes a trusted partner for every department.
• Improved governance documentation, meeting follow-ups, and compliance tracking.
• Reliable budget monitoring and office services that reduce friction for internal teams.
• Stronger internal communication and employee experience through well-organized HR and administrative processes.

ENVIRONMENT

• MS Office, SharePoint, collaborative platforms, HR and budget monitoring tools.
• Corporate governance, legal documentation, communication, and office management practices.
• A transversal, service-oriented culture within the Belgian energy market context.
• Opportunities to grow across administrative, HR, communication, and governance domains.