IT Asset Management Administrator

CONTEXT

Our client, a major player in its sector, is modernizing its Digital Workplace services and needs a detail-oriented administrative professional to bring order, transparency, and cost intelligence to its IT asset landscape. Every laptop, license, mobile subscription, and external consultant contract represents both an opportunity and a risk. The organization is navigating a complex web of suppliers, invoices, purchase orders, and renewal dates, and it requires a trusted specialist who can manage the complete procurement cycle with precision. This role sits at the intersection of finance, IT operations, and vendor management, ensuring that technology assets are acquired efficiently, tracked accurately, and retired responsibly. The mission is not just administrative; it is strategic, because every optimized contract and every validated invoice directly supports the organization's ability to invest in innovation.

ACTIVITIES

• Manage the end-to-end procurement process for IT hardware, software, and external resources.
• Create, follow up, and reconcile purchase orders, invoices, and contracts with suppliers.
• Maintain an accurate inventory of IT assets, including assignments, warranties, and lifecycle status.
• Administer telephony subscriptions, mobile plans, and associated cost allocations.
• Use SAP, Coupa, Omnitracker, Microsoft Office, and Teams to process transactions and track assets.
• Collaborate with ICT Digital Workplace teams to forecast demand and optimize procurement decisions.
• Support budget monitoring, cost analysis, and reporting for IT asset categories.
• Resolve invoice discrepancies and coordinate with finance and vendors to ensure timely payments.
• Document processes and contribute to continuous improvement of asset management workflows.

EXPECTED ACHIEVEMENTS

• Achieve full visibility and control over IT assets from acquisition to disposal.
• Reduce procurement cycle times and eliminate unnecessary spending through better contract and license management.
• Ensure accurate financial tracking of IT assets, invoices, and subscriptions.
• Strengthen vendor relationships through clear communication and reliable contract follow-up.
• Provide reliable data that supports cost optimization and Digital Workplace strategy.
• Establish a well-documented, repeatable asset management process that scales with the organization.

ENVIRONMENT

• SAP for enterprise resource planning and procurement.
• Coupa for spend management and purchase-to-pay workflows.
• Omnitracker for IT service and asset tracking.
• Microsoft Office, Teams, and collaborative office tools.
• ICT Digital Workplace function focused on end-user computing and productivity.
• Procurement, invoicing, contract management, and cost optimization processes.
• A corporate environment with multiple vendors, internal stakeholders, and compliance requirements.